HOW MUCH DOES EMAIL COST? – Email Calculator

I’ve created email cost calculator which shows you how much email costs <Email Costs Calculator>. Or you can download the interactive spreadsheet <download> which will help you make a case for tackling email communication within your organisation. It is based on over 15 years of research into email.

Calculator input

Number of Staff: all staff (full and part time)
Average Salary per annum (£):
Percentage of Overheads per Employee:% e.g. electricity; water; gas; IT equipment; pension; etc.
Weeks worked per year (in weeks): weeks (this includes holidays)
Working hours per week (in hours): hours
Email received daily: emails
Calculate Costs

Output from the system

Cost per employee

  • Cost to employee per person per annum £ 29,000
  • Cost to employee per minute per employee £ 0.25
  • Time to read and recover from each email 7200 seconds per day per employee
  • Cost to read and recover from each email £ 29.74 per day per employee
  • Time to read and recover from each email 1872000 seconds per year per employee
  • Cost to read and recover from each email £ 7,733.33 cost per year per employee

Organisation cost

  • Cost to read email for the organisation per day £ 72,009.23 all employees per day to read and recover from email
  • Cost to read email for the organisation per week £ 360,046.15 all employees per week to read and recover from email
  • Cost to read email for the organisation per year £ 18,722,400.00 cost of reading and recovering from email for the whole organisation

Organisation savings

  • Time saved per employee after training 1200 seconds per day
  • Cost saved per employee after training £ 4.96 per day
  • Time saved for all employees per year 209,820.00 hours per year
  • Cost saved for all employees per year £ 3,120,400.00 cost per year